Meeting was brought to order at 8:10 am

Directors Present: Mike Valdez

Rex Sewell

TJ Allard

Rubel Martinez

Deej Banister

Ron Stafford

Tom Petersen

Directors Absent: Irv Lindemuth

Minutes of the March 16, 2008 meeting were read. Ron Stafford moved to accept the minutes as read. Rex Sewell seconded the motion. The motion unanimously carried.

Treasurer’s report:

Treasurer’s report will be given at the next regular meeting.

Rubel Martinez has contacted Gretchen Denman, bookkeeper, re the Rose, Sanchez, and Laycock delinquent accounts. He is waiting for a reply, and will relay her information to the Board at the next scheduled meeting on April 20.

Election of Officers:

Praiswater and Marlman were possible candidates as Board directors. They declined running for this election period; however, both expressed interest at a later time. Ron contacted Bob Kinsey, a full-time resident, and he would like to serve. He will be sending us a brief qualification description. Tom Peterson will contact Mike Hopwood as a possible candidate, and Rex Sewell will contact Charles Lawrence. Also, MikeValdez will consider another term.

Membership letter/May membership meeting:

Mike Valdez will compile the Membership Newsletter this next week. He has asked that Directors share input re this past year’s accomplishments and concerns as soon as possible.

The Annual Meeting will be held on Sunday, May 25, 2008 at 10:00 a.m. at the Cliff View Restaurant, Brazos.

Rules/Regulations and Bylaws:

The final draft of the new Rules and Regulations was reviewed. Tom Petersen made a motion to accept these Rules and Regulation as amended. Ron Stafford seconded. The motion unanimously carried. These Rules and Regulations will be available to members at the general meeting. They will also be available through our web page. The amended Rules/Regulations do not need membership approval prior to publication.

A final draft of the Bylaws was reviewed. Tom Petersen made a motion to accept the changes as amended. Ron Stafford seconded. The motion unanimously carried. The additions and corrections to the Bylaws will need approval from the membership; therefore, these changes will be presented to the membership for their approval at the general meeting, May 25, 2008.

Budget:

A final draft of the Projected Budget was reviewed. Deej Banister made a motion to accept the new budget as amended. Rex Sewell seconded. The motion unanimously carried. Ron Stafford and Mike Valdez will prepare transparencies of the Projected Budget for presentation at the Annual Meeting on May 25, 2008.

Assessment:

The maturation date for the 1990 Assessment Contract was discussed at length. It was determined that the year of the assessment maturity is irrelevant. The assessment was for a contracted time of 20 years and for a sum of $2000.00. When the amount is met, the assessment ends. The balance due for payoff of the assessment varies from member to member. Why is yet to be determined. The reconciliation for the assessment will take time since we do not have complete records. TJ Allard will check with Gretchen Denman to see if she has any outlying assessment information for members whose balance due is $400 or over.

VFD:

Clint Payne has been named Assistant Fire Chief.

TJ Allard is concerned about the fire hydrant across from the Restaurant. It is turned off due to a leak. Levi Sandoval is to work through the repair. TJ needs additional ownership information regarding other fire hydrants within the Brazos area. Ron Stafford has documentation of hydrants belonging to the Association, etc. and will share this information with TJ. Further discussion on hydrants was tabled until the next regular meeting.

New well:

We are currently in a holding pattern due to our snow conditions and other well drilling within the State. Rex Sewell is to notify the Bureau of Reclamation that the ground is now clear of snow, and that the hydro geologist could identify a drilling area for us a this time. Also, Rex is to check with the Bureau to determine the time limit for the Association’s publishing of public notices regarding our drilling of a well. The actual drilling is still in the June or July time frame. The Board asked Ron Stafford to be the contact for the hydro geologist.

Maintenance construction:

Praiswater, Marlman, and Berryman repairs are pending for this spring. Mike Valdez will pass contact information onto Praiswater so that he can coordinate his repair and the others with Terrazas Utilities.

There is a water can on Marlman’s property that needs to be picked up and stored. Also, since Corkins has canceled membership on the lot next to the Restaurant, there is the possibility that the meter could be salvaged and used elsewhere. Ron Stafford and Irv Lindemuth will follow through. Add to summer projects.

Ron Stafford has received an advertisement regarding leak detection methods. He will obtain more information and present it to us at a later date.

Membership:

TJ Allard made a motion to accept Henry and Tracy Cole and Robert Lambson into membership. Rex Sewell seconded. The motion unanimously carried. Henry and Tracy purchased Herman Candelaria’s property, and Robert Lambson received property from his mother, Maxine Foulks.

Other information:

In trying to research assessment payments, it was determined that documentation is missing from our Association files. Membership information, meeting minutes and accounting records from years past seem to be incomplete. Tom Petersen will check with John Hoffman to see if he would check and see if there could be any documents in storage that may have inadvertently been overlooked when the transfer from Albuquerque to the Brazos was made.

Corkins sewage problem:

Mike Valdez communicated by letter to Brad Reid, Ground Water Quality Bureau, regarding the discharge permit information that the Association received from Corkins Lodge. Reid informed him that we would be receiving additional information regarding the type of system and its installation, as well as subsequent notices. Mike Valdez was assured that it was an advanced system that could be monitored and maintained for the safety of all.

Tom Petersen motioned that meeting adjourn at 12:10 pm. Ron Stafford seconded, and it unanimously carried.

Respectfully submitted,

Deej Banister

Secretary