Draft
BRAZOS MUTUAL
DOMESTIC WATER CONSUMERS ASSOCIATION, INC.
May 22, 2011 Meeting Minutes
Meeting was brought to order at 8:10 a.m. at the Rubel
Martinez cabin, Brazos
Directors Present: Tom Petersen
Rubel Martinez
Mike Valdez
Ron Stafford
Deej Banister
Minutes of May 1, 2011 were read:
Ron Stafford made a motion to accept the minutes as read. Mike Valdez seconded the motion. The motion unanimously carried.
TreasurerÕs Report:
Rubel
Martinez presented the TreasurerÕs report.
Bills are
current.
Bank
accounts:
Community
Bank checking: March
31, 2011 $27,925.50
April
30, 2011 $35,891.68
May
20, 2011 $42,
659.00
Fidelity
checking: March
31, 2011 $62,000.00
Fidelity
JASBX March
31, 2011 $20,000.00
At month end
all but $10,000.00 will be transferred from the Community Bank checking to
Fidelity checking. $40,000.00 will
be transferred from Fidelity checking to Fidelity JASBX for a total of
$60,000.00 in JASBX.
Audit:
Rubel
Martinez will present information for this yearÕs Audit and the next BOD
meeting.
Training:
Ron
Stafford will contact Sue Sleeper, Rural Water Association, for dates and times
for the last 6 hours of the mandated water management course.
Memberships/Transfers:
The following transfer membership was received: Michael and Tana Doyle, Lot 6, 7 and 9, Block 12, Brazos Lodge Estates, Unit 4. Mike Valdez made a motion to accept the Doyle membership transfer. Ron Stafford seconded the motion. The motion unanimously carried.
Delinquencies:
Deej
Banister presented invoices sent by Gretchen Denman showing delinquent
memberships:
Sainz
Baker
Robinson
Padilla-Andrews
Ron
Stafford made a motion to place a lien on these properties for nonpayment of
water fees based on the BMDWCA Rules and Regulations, Section VI. Rubel Martinez seconded. The motion unanimously carried. Legal descriptions for all properties
will be verified with documents on file prior to filing liens.
A second
summons was received regarding Lucy MoyaÕs property. The document appears to be a duplicate. Ron Stafford and Deej Banister will
compare this summons with the first to see if documents are identical. They will notify Tom Petersen by June
13 if action is necessary.
Tom Petersen is to write a
letter to Lucy Moya removing membership—carried
over from May 1 meeting.
Annual Meeting:
Tom Petersen
presented slides for Annual Meeting presentation. BOD edited same.
Construction/Maintenance
Issues:
Ron Stafford
presented a follow-up on leaks and repairs. There are no leaks.
Road surfacing still needs to be completed. Levi will be contacted and repair scheduled as soon as
ground and weather conditions improve.
Fire Hydrants:
Mike
Valdez is to contact Bob Diefenbaugh, VFD, regarding
fire hydrant installation at DR 1759 across from Cliffview
Restaurant and Spruce Lane, as well as an update on VFD hookup at Well #3. Work must be completed by a certified
and bonded utility-system plumber.
Cleaning Tanks:
The
tanks were cleaned. Levi Sandoval
has a DVD of work performed—Ron will obtain for BOD review. The tanks are in good shape. Cleaning will be due again in ten
years.
Other:
Kevin Chafin is the new VFD chief. Paul Schultz is assistant chief. Bob Diefenbaugh is BMDWCA contact.
Tom Petersen is to write a
follow-up letter to Roger Shinnick, UBPOA, requesting an update on pond
issues—carried over from May 1, 2011 meeting.
Irv Lindemuth is to verify changes
made to Rules and Regulations, Sec. VI, at the next meeting.
The meeting adjourned at 10:41 a.m.
Respectfully submitted,
Deej Banister
Secretary