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DRAFT
BRAZOS
MUTUAL DOMESTIC WATER CONSUMERS ASSOCIATION, INC.
April
28, 2007 Meeting Minutes
The meeting of April 28, 2007
was called to order at 8:00 a.m., at 733 Hwy 512, Brazos Canyon, cabin of
director, Carolyn Barron.
Directors Present: David Sainz, Rex Sewell, Tom
Petersen, Mike Valdez, Ron Stafford and Carolyn Barron
Directors Not Present: TJ Allard, Irv Lindemuth, Rubel Martinez
Minutes of the March 11, 2007
meeting were read Tom Petersen motioned to accept, Rex Sewell seconded,
motion carried.
Treasurer’s Report was read
from the balance sheet prepared by the bookkeeper, Gretchen Denman, Ron
Stafford motioned to accept, Mike Valdez seconded, motion carried.
Motion by Ron Stafford to
reimburse Carolyn Barron $31.00+ ,for additional expenses incurred for
mailing the ballots, Rex Sewell seconded, motion carried. Copies of cash receipts to be delivered
by David Sainz to Rubel Martinez for issuance of reimbursement check to
Carolyn Barron.
UBPOA Land Lease with BMDWCA
for the storage tank location behind the deer shed was due to be paid,
$335.00, Rex Motioned to accept, Carolyn Barron seconded, motion carried.
Property Transfers were
discussed. Carolyn reported
the transfer from Leverich to Candelaria and the transfer from Killman to
Praiswater, Greenhaulgh transfers (2) to Corkins Lodge had not been
received.
Delinquent accounts were
discussed. Marianne Robinson
had paid her past due account in full. Other water users that had not been billed in the past
three years were Michael Grey having one property , who now lives in
Billings, Montana and David Sainz having two properties. The board unanimously approved
allowing Michael Grey a grace period of 24 months to bring his past due
account current as long as he pays his current dues.
David Sainz presented a draft
for allowing the BMDWCA to drill a supplemental water well and build an
office for the BMDWCA on his property located on #38 Water Line Road in
exchange for the amount of dues and assessments in arrears on two of his
properties (Brazos Lodge and lot in front of Lodge), current membership
dues and assessments, and future dues and assessments for the three
properties he currently owns.
The three properties belonging to David and Yvonne Sainz are Brazos
Lodge property, a small lot in front of the lodge, and the property on
Water Line Road. After
discussion by the board, it was suggested that a document be drawn up in
the form of a “lease agreement” by and between Sainz’ and BMDWCA, that the
amount of the annual lease to be for the property on Water Line Road only,
the lease to be for the term of the life of the well. Some points of consideration were,
$675 annual payment or the current water memberships for the three
properties involved; liability insurance & personal property tax to be
paid by BMDWCA, if any of the lots involved were sold the agreement to the
new owner would only involve the well location and office on #38 Water Line
Road and not the Lodge or the lot in front of the Lodge. The board did not make a
motion to accept or reject Sainz’ offer at this time, but does want to further
the discussion at the next meeting. David is to contact Peter Holzem, Esq.
of Chama. Ron Stafford
proposed that the board pay for the attorney fees in having the document
drawn up. Carolyn Barron
seconded. Motion carried.
Liability Insurance for the BOD
Error’s and Omission insurance applications have been submitted by Carolyn
Barron to Alcorn Insurance of Chama, Hub International of Las Cruces, and
Pratt State Farm of Albuquerque.
The delay in submitting the applications was due to not being able
to obtain the last three years of financial information from the former
bookkeeper.
Ron Stafford reported that he
has been filling out the loan application for the supplemental well. Tanya Ortiz with the Construction
Industries Division Environmental Department had been helpful with the
loan. The NM Finance
Authority is a 3% loan over a 20 year loan--line of credit loan.
Rogers Well Service in
Albuquerque can drill an eight-inch hole for the new well. Levi Sandoval, BMDWCA water system
operator, and Rex Swell were asked to develop a scope of work for the new
supplemental well.
Mike Valdez was asked to have
Cecil Cox a dowser from Tierra Amarilla to dowse the location of the new
well.
Carolyn Barron requested that
all directors donate one door prize for the annual meeting being held at 10
a.m. on Saturday, May 26, 2006 at the Brazos Canyon Volunteer Fire
Department.
Rex Sewell motioned to adjourn,
Tom Petersen seconded, motion carried.
Respectfully submitted,
Carolyn Barron
Director, Acting Secretary
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