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DRAFT
Brazos Mutual
Domestic Water Consumers Association, Inc.
Annual Membership
Meeting
May 26, 2007
Call to Order 10:00
a.m. by President David Sainz
Proof of Quorum 24 members present (9 needed for quorum)
Proof of Notice Notification
of meeting was mailed to all members April 10, 2007, and posted on the
bulletin board across from Cliffview Restaurant.
Reading of Minutes Minutes
of the annual meeting of May 10, 2006 were read by Carolyn Barron,
Secretary, motion to approve minutes as read by Rubel Martinez, Michael
Hays seconded motion, motion carried.
Reports of Officers David
Sainz, President, reported on the status of the wells, gallery, and leaks
during the past year as well as water loss. The initiative taken by the board of directors for a standard
hook up for water service from the meter to the residential shut off.
Old Business Reviewed
the need to pursue the location and funds for a new well at the cost of
$100,000.00 plus. The production
of the two wells has decreased by 50% from the previous year.
New Business BMDWCA
board of directors moved the files to the Brazos.
New mailing
address for BMDWCA is HC 75 Box 122, Chama, NM 87520.
New website
for BMDWCA is “brazoswater.inc.com”.
The Board
of Directors closed the banking account in Albuquerque with New Mexico Bank
and Trust and opened a checking account with the Community Bank at Tierra
Amarilla.
The Board
of Directors hired a water systems operator, Levi Sandoval, Certified
Operator, Level III. He is monitoring chlorine levels in the water, and he
is checking all systems to see that they are functioning properly. He is in
charge of the delivery system and monitoring for any leaks and loss of
water.
The Board
of Directors hired a new bookkeeper, Gretchen Denman of Albuquerque. It was discovered after an internal
audit that State and Federal taxes had not been filed for five years. Public Regulatory Commission fees
were in arrears but now current.
Accounting reconciliation is still in process by the bookkeeper, Gretchen
Denman. A power of attorney is
being executed to a CPA to represent the BMDWCA to discover the status of
the federal and state taxes that are in arrears.
As of April
30, 2007, the Community Bank account balance is $37,000.00 +.
The
investment accounts with Solomon Smith Barney had with interest
$58,300.00.
The year to
date accounts receivable including the assessment interest is $40,000.00.
The three
loans total $217,000.00, these are loans both long term and short term by
the previous Board of Directors executed.
$7,100
accounts receivable may be written off due to uncollectible membership dues
and assessments not paid.
Finalization
of the location of a supplemental well for the association is up coming.
Michael
Hays commented that he appreciated having the annual meeting in the Brazos.
Michael
Hays, Fire Chief, reported three fire hydrants needed to be repaired or
replaced and wanted to cost share with the association over a period of
three years. Levi Sandoval,
systems operator, stated the hydrants could be isolated on the water system
and repaired and back in service with little down time to the system.
A
conservation practice is to not be flagrant in water usage. Should a member see a standing pool
of water on their property, please contact the current board of directors.
In
conjunction with water loss and conservation, Deej Banister reported when
their cabin was remodeled it was discovered that they were still
functioning on the old and new water system. Ron Stafford indicated a similar situation with a valve
at his parents cabin last summer.
Irv Lindimuth indicated the “old” system is a continuing problem,
and that the board is working to solve the problems. It was noted that the new system
was installed in 1990.
It was reported
that five members do not have water meters at this time and will have to be
brought up to the proper service configuration. Once a new customer has water service installed to their
lot, the customer is responsible for hookups to the dwelling from the water
meter.
Door Prizes were awarded.
Ballots
were counted Irv Lindemuth 48 votes, Rubel Martinez 52, Rex Sewell 52
votes, Deej Banister 48 votes, write in Mike Cousins received 1 vote (he is
not a member of the association but on the Enchantarama water service
system) and write in Kevin Chafins received 1 vote.
Adjournment Meeting
of the general membership was adjourned at 11:00 a.m.
ADDENDUM: Meeting
of Board of Directors to elect officers was called to order by Tom
Petersen, Director. Nominations
were taken for President. Rex Sewell nominated David Sainz, Rubel Martinez
seconded, motion carried.
Nominations were taken for Secretary, Ron Stafford nominated Dee J
Banister, Rex Sewell seconded, motion carried. Nominations were taken for Vice President, Rex Sewell nominated
Mike Valdez, Rubel Martinez seconded, motion carried. Nominations were taken for
Treasurer, T.J. Allarad nominated Rubel Martinez, Rex Sewell seconded,
motion carried. Ron Stafford
motioned to adjourn, Rex Sewell seconded, motion carried. Meeting was
adjourned at 11:16 a.m.
Respectfully submitted,
Carolyn Barron
Director, Acting Secretary
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